Minutes May 2017

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ASHFORD-IN-THE-WATER PARISH COUNCIL

 

Clerk: Mrs A J Fox

Derwent Cottage, Calver Bridge, Calver, Hope Valley S32 3XA

Telephone: 01433 631689

Email: angelafox@btinternet.com

 

MINUTES OF THE PARISH COUNCIL MEETING 

HELD ON THURSDAY 20th APRIL 2017 IN ASHFORD SCHOOL

 

Present:          Cllr D Windle, Cllr R Akeroyd, Cllr V Sidery, Cllr R Spinks, Cllr B Taft,

Cllr T Williams, Cllr H Froggatt, Mrs A Fox (Clerk)

 

36.17               Apologies for Absence: Cllr A Hill, Cllr P Tillbrook, Cllr J Twigg

 

37 .17              Declaration of Members’ Interests: None

 

38.17               To receive and approve requests for dispensations from members on matters in which they have a Disclosable Pecuniary Interest: None

 

39.17               Public Participation: Cllr Froggatt was welcomed to the meeting.

 

40.17               Minutes of Parish Council Meeting held 23rd March 2017: The minutes were proposed by Cllr Sidery as a true record, seconded by Cllr Akeroyd and signed by the Chairman.

 

41.17               Confidentiality: None

 

42.17               Items reported by the Clerk:

 

77.16 1)           Flood Committee Meeting – 4th April 2017:  It was reported that the flood document is now completed and will be updated as and when necessary.  It was agreed that the document would be reviewed on an annual basis to ensure that all information is accurate and up to date.Â

 

113.16 2)         Inspection of Play Equipment: Enviroplay had agreed to carry out the playground inspection at a cost of £66.50 + VAT, plus £10 travelling expenses.  This was agreed.

 

125.16 3)         Provision of Storage Bins for sand and supply of sand: Cllr Taft had suggested coal bunkers and had obtained a quotation of £560.72.  This will be reviewed and discussed again at the next meeting.  It was also reported that empty sand bags are available free of charge from Derbyshire County Council.

 

19.17 1)           Allotment Vacancy: It was reported that Mrs Edmonstone had decided to retain the allotment, with assistance from a friend.

 

19.17 2)           Brown Signs on A6: The Clerk had obtained the necessary application forms, but the parish council decided not to continue with the application as it was agreed that there are already sufficient signs in the village.

Â

31.17 1)           Audit of 2016/17 Accounts: Mr John Foster of West and Foster had agreed to carry out the audit, as in previous years.

 

 

 

32.17 2)           Parking: The Clerk had written to the driver of the heavy goods vehicle with a request for compliance with the operator’s licence and to refrain from parking the vehicle in the village.Â

 

32.17 3)           Grass Verge: A response is awaited from the Highways Department at DCC.

 

32.17 4)           Conifer Trees in Cemetery: A quotation of £400.00 + VAT had been received from Earl Yeomans for removal of the 2 conifers in Ashford Cemetery and for cutting back the trees on Watts Green.  It was agreed that this work should be undertaken in the autumn and the Clerk was requested to contact Mr Yeomans to enquire whether he can hold the price and complete the work at that time.

Â

32.17 5)           Location of Flood Trailer: The Clerk had written to the Secretary of the War Memorial Institute Committee (Mrs Heron) to ask if it would be possible to park the flood trailer beside or behind the Institute.  A response is still awaited

 

42.17. 1)          Website: It was agreed that the Clerk would contact the parish magazine editor once again to arrange for a short article regarding the website to be included in the next parish magazine.

 

43.17               Items reported by Members: None

 

44.17               Planning Matters:

 

1) Application: Greenfields Farm – Change of Use from Barn to Dwelling: The parish council has no objection to this application.  However, it will be important to ensure that the public footpath and right of way is not compromised.

 

45.17               Financial Matters

 

Bank Balances Noted:         Â

1)         Business Reserve Account:                                                           £17,300.37

Current Account:                                                                               £250.00

 

  • To approve payments:

 

  1. Jayne Taft (to be advised)                                                   £280.00
  2. DALC Subscription 2017/18                                               £158.08
  3. AK Heating                                                                           £70.00
  4. Chemodex (2 invoices)                                                          £78.18                       Â

e)   DDDC (wheeled bin)                                                          £100.75

  1. f)    Community Heartbeat Trust                                                  £73.00

 

3)   to acknowledge receipt of payments:

 

a)   Bull’s Head re conveniences                                                £409.00

 

 

 

 

 

 

 

46.17            Correspondence:

 

1)         Letters from DDDC regarding Review of Public Conveniences: Letters had been received from DDDC regarding a review of the public conveniences at Monsal Head and Ashford.  Cllr Froggatt agreed to  speak to Mike Galsworthy and report back

 

2)         Letter from Ashford Well Dressing Committee requesting permission to use Hall Orchard for car parking 10-18th June: The parish council agreed to this, subject to dry weather conditions.

 

47.17   Date of Next Meeting: The next parish council meeting will be the Annual Meeting of the Parish Council, which has been arranged for Thursday 18th May 2017 at 7.30 pm in Ashford School.

 

ASHFORD-IN-THE-WATER PARISH COUNCIL

 

Clerk: Mrs A J Fox

Derwent Cottage, Calver Bridge, Calver, Hope Valley S32 3XA

Telephone: 01433 631689

Email: angelafox@btinternet.com

 

MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL

HELD ON THURSDAY 18th MAY 2017 IN ASHFORD SCHOOL

 

Present:          Cllr D Windle, Cllr V Sidery, Cllr R Spinks, Cllr B Taft, Cllr T Williams,

Mrs A Fox (Clerk)

 

 

48.17               Election of Chairman: Cllr David Windle was proposed by Cllr Taft, seconded by Cllr Williams and unanimously elected as Chairman.

 

49.17               Election of Vice Chairman: Cllr B Taft was proposed by Cllr Spinks, seconded by Cllr Sidery and unanimously elected as Vice Chairman.

 

50.17               Apologies for Absence: Cllr R McGoverne, Cllr H Froggatt, Cllr A Hill,

Cllr P Tillbrook,

 

51 .17              Declaration of Members’ Interests: None

 

52.17               To receive and approve requests for dispensations from members on matters in which they have a Disclosable Pecuniary Interest: None

 

53.17               Public Participation: None

 

54.17               Minutes of Parish Council Meeting held 20th April 2017: The minutes were proposed by Cllr Spinks as a true record, seconded by Cllr Williams and signed by the Chairman.

 

55.17               Confidentiality: None

 

56.17               Items reported by the Clerk:

 

125.16 3)         Provision of Storage Bins for sand and supply of sand: The quotation of £560.72 for 2 coal bunkers and accessories was accepted.  Cllr Taft agreed to action this.  It was also reported that empty sand bags are available free of charge from Derbyshire County Council.

 

31.17 1)           Approval of 2016/17 Accounts: The accounts were scrutinized and approved by the parish council and signed off accordingly.  These will be submitted to the external auditor, Grant Thornton, by the due date of 2nd June 2017.

 

32.17 2)           Parking: The Clerk had written to the driver of the heavy goods vehicle with a request for compliance with the operator’s licence and to refrain from parking the vehicle in the village.Â

 

 

 

 

 

32.17 3)           Grass Verge: The damaged area has been rectified.

 

32.17 4)           Conifer Trees in Cemetery: A quotation of £400.00 + VAT had been received from Earl Yeomans for removal of the 2 conifers in Ashford Cemetery and for cutting back the trees on Watts Green.  Mr Yeomans had confirmed that he will be able to undertake the work in the second week of September.

 

32.17 5)           Location of Flood Trailer: The War Memorial Institute Committee had agreed that the flood trailer can be parked at the side of the Institute.

 

42.17. 1)          Website: No response as yet from the parish magazine article.

 

56.17 1)           Review of Public Conveniences: It was agreed that representatives of DDDC would be invited to attend the start of the June or July parish council meeting.

 

56.17 2)           Band Concert: It was confirmed that the Band Concert would be taking place on Sunday 18th June 2017.

 

56.17 3)           Parish Council Insurance: It was agreed that the insurance policy would be renewed with Aon and that the parish council would take advantage of the lower rate of £544.89 by entering into the Long Term 3-year Agreement whereby the premium would remain at £544.89 for this year and the next 2 years.

 

57.17               Items reported by Members:

 

57.17 1)           Hedge at Tithe Barn, Fennel Street: The Clerk was requested to contact the owner of Tithe Barn regarding cutting the beech hedge where it overhangs the public highway.

 

57.17 2)           The School House: The Clerk was requested to write to Mr John Griffith of the PCC  to request that the tenant of The School House cuts back the hedge where it overhangs the public highway.

 

57.17 3)           Sheepwash Bridge and Footpaths: Cllr Taft agreed to contact Phil Riley (who currently undertakes the grass mowing), asking him to look at the Sheepwash Bridge and also to undertake the footpath work, which will need to be invoiced separately.

 

57.17 4)           Container of White Liquid opposite the Conveniences: The Clerk was asked to contact the DDDC with a request for this container to be removed.

 

57.17 5)           Trinity Close: The Clerk was requested to contact Dales Housing Head Office regarding the mowing of the grass in front of the bungalows.

 

58.17               Planning Matters:

 

1) Application: Mill House – Alteration to approved plans: The parish council has no objection to this application.

 

 

 

 

 

59.17               Financial Matters

 

Bank Balances Noted:         Â

1)         Business Reserve Account:                                                           £29,020.89

Current Account:                                                                               £250.00

 

  • To approve payments:

 

  1. Jayne Taft (to be advised)                                                   £330.00
  2. Insurance Renewal                                                               £544.89
  3. West and Foster (Payroll Services)                                      £132.00
  4. Chemodex                                                                            £112.08                       Â

 

3)   to acknowledge receipt of payments:

 

a)   Bull’s Head re conveniences                                                £293.00

b)   DDDC: Parish Precept                                                   £11,620.00

c)   DDDC: Reimbursable expenditure                                   £1,020.00

d)   Dr C J & Dr K N Cooke (allotment rental)                           £10.00

e)   Mandale Memorials: memorial for Nellie Blundell    £30.00

 

60.17            Correspondence requiring action: None

 

61.17   Dates of Next Meetings: The next parish council meetings will be on the following dates:

 

Thursday 22nd June

 

Thursday 27th July: Sandra Lamb of DDDC will be attending the first part of the July meeting to discuss the issue of the future of the public conveniences.

 

Commencing at 7.30 pm in Ashford School.

ASHFORD-IN-THE-WATER PARISH COUNCIL

 

Clerk: Mrs A J Fox

Derwent Cottage, Calver Bridge, Calver, Hope Valley S32 3XA

Telephone: 01433 631689

Email: angelafox@btinternet.com

 

MINUTES OF THE PARISH COUNCIL MEETING 

HELD ON THURSDAY 20th APRIL 2017 IN ASHFORD SCHOOL

 

Present:          Cllr D Windle, Cllr R Akeroyd, Cllr V Sidery, Cllr R Spinks, Cllr B Taft,

Cllr T Williams, Cllr H Froggatt, Mrs A Fox (Clerk)

 

36.17               Apologies for Absence: Cllr A Hill, Cllr P Tillbrook, Cllr J Twigg

 

37 .17              Declaration of Members’ Interests: None

 

38.17               To receive and approve requests for dispensations from members on matters in which they have a Disclosable Pecuniary Interest: None

 

39.17               Public Participation: Cllr Froggatt was welcomed to the meeting.

 

40.17               Minutes of Parish Council Meeting held 23rd March 2017: The minutes were proposed by Cllr Sidery as a true record, seconded by Cllr Akeroyd and signed by the Chairman.

 

41.17               Confidentiality: None

 

42.17               Items reported by the Clerk:

 

77.16 1)           Flood Committee Meeting – 4th April 2017:  It was reported that the flood document is now completed and will be updated as and when necessary.  It was agreed that the document would be reviewed on an annual basis to ensure that all information is accurate and up to date.Â

 

113.16 2)         Inspection of Play Equipment: Enviroplay had agreed to carry out the playground inspection at a cost of £66.50 + VAT, plus £10 travelling expenses.  This was agreed.

 

125.16 3)         Provision of Storage Bins for sand and supply of sand: Cllr Taft had suggested coal bunkers and had obtained a quotation of £560.72.  This will be reviewed and discussed again at the next meeting.  It was also reported that empty sand bags are available free of charge from Derbyshire County Council.

 

19.17 1)           Allotment Vacancy: It was reported that Mrs Edmonstone had decided to retain the allotment, with assistance from a friend.

 

19.17 2)           Brown Signs on A6: The Clerk had obtained the necessary application forms, but the parish council decided not to continue with the application as it was agreed that there are already sufficient signs in the village.

Â

31.17 1)           Audit of 2016/17 Accounts: Mr John Foster of West and Foster had agreed to carry out the audit, as in previous years.

 

 

 

32.17 2)           Parking: The Clerk had written to the driver of the heavy goods vehicle with a request for compliance with the operator’s licence and to refrain from parking the vehicle in the village.Â

 

32.17 3)           Grass Verge: A response is awaited from the Highways Department at DCC.

 

32.17 4)           Conifer Trees in Cemetery: A quotation of £400.00 + VAT had been received from Earl Yeomans for removal of the 2 conifers in Ashford Cemetery and for cutting back the trees on Watts Green.  It was agreed that this work should be undertaken in the autumn and the Clerk was requested to contact Mr Yeomans to enquire whether he can hold the price and complete the work at that time.

Â

32.17 5)           Location of Flood Trailer: The Clerk had written to the Secretary of the War Memorial Institute Committee (Mrs Heron) to ask if it would be possible to park the flood trailer beside or behind the Institute.  A response is still awaited

 

42.17. 1)          Website: It was agreed that the Clerk would contact the parish magazine editor once again to arrange for a short article regarding the website to be included in the next parish magazine.

 

43.17               Items reported by Members: None

 

44.17               Planning Matters:

 

1) Application: Greenfields Farm – Change of Use from Barn to Dwelling: The parish council has no objection to this application.  However, it will be important to ensure that the public footpath and right of way is not compromised.

 

45.17               Financial Matters

 

Bank Balances Noted:         Â

1)         Business Reserve Account:                                                           £17,300.37

Current Account:                                                                               £250.00

 

  • To approve payments:

 

  1. Jayne Taft (to be advised)                                                   £280.00
  2. DALC Subscription 2017/18                                               £158.08
  3. AK Heating                                                                           £70.00
  4. Chemodex (2 invoices)                                                          £78.18                       Â

e)   DDDC (wheeled bin)                                                          £100.75

  1. f)    Community Heartbeat Trust                                                  £73.00

 

3)   to acknowledge receipt of payments:

 

a)   Bull’s Head re conveniences                                                £409.00

 

 

 

 

 

 

 

46.17            Correspondence:

 

1)         Letters from DDDC regarding Review of Public Conveniences: Letters had been received from DDDC regarding a review of the public conveniences at Monsal Head and Ashford.  Cllr Froggatt agreed to  speak to Mike Galsworthy and report back

 

2)         Letter from Ashford Well Dressing Committee requesting permission to use Hall Orchard for car parking 10-18th June: The parish council agreed to this, subject to dry weather conditions.

 

47.17   Date of Next Meeting: The next parish council meeting will be the Annual Meeting of the Parish Council, which has been arranged for Thursday 18th May 2017 at 7.30 pm in Ashford School.

 

ASHFORD-IN-THE-WATER PARISH COUNCIL

 

Clerk: Mrs A J Fox

Derwent Cottage, Calver Bridge, Calver, Hope Valley S32 3XA

Telephone: 01433 631689

Email: angelafox@btinternet.com

 

MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL

HELD ON THURSDAY 18th MAY 2017 IN ASHFORD SCHOOL

 

Present:          Cllr D Windle, Cllr V Sidery, Cllr R Spinks, Cllr B Taft, Cllr T Williams,

Mrs A Fox (Clerk)

 

 

48.17               Election of Chairman: Cllr David Windle was proposed by Cllr Taft, seconded by Cllr Williams and unanimously elected as Chairman.

 

49.17               Election of Vice Chairman: Cllr B Taft was proposed by Cllr Spinks, seconded by Cllr Sidery and unanimously elected as Vice Chairman.

 

50.17               Apologies for Absence: Cllr R McGoverne, Cllr H Froggatt, Cllr A Hill,

Cllr P Tillbrook,

 

51 .17              Declaration of Members’ Interests: None

 

52.17               To receive and approve requests for dispensations from members on matters in which they have a Disclosable Pecuniary Interest: None

 

53.17               Public Participation: None

 

54.17               Minutes of Parish Council Meeting held 20th April 2017: The minutes were proposed by Cllr Spinks as a true record, seconded by Cllr Williams and signed by the Chairman.

 

55.17               Confidentiality: None

 

56.17               Items reported by the Clerk:

 

125.16 3)         Provision of Storage Bins for sand and supply of sand: The quotation of £560.72 for 2 coal bunkers and accessories was accepted.  Cllr Taft agreed to action this.  It was also reported that empty sand bags are available free of charge from Derbyshire County Council.

 

31.17 1)           Approval of 2016/17 Accounts: The accounts were scrutinized and approved by the parish council and signed off accordingly.  These will be submitted to the external auditor, Grant Thornton, by the due date of 2nd June 2017.

 

32.17 2)           Parking: The Clerk had written to the driver of the heavy goods vehicle with a request for compliance with the operator’s licence and to refrain from parking the vehicle in the village.Â

 

 

 

 

 

32.17 3)           Grass Verge: The damaged area has been rectified.

 

32.17 4)           Conifer Trees in Cemetery: A quotation of £400.00 + VAT had been received from Earl Yeomans for removal of the 2 conifers in Ashford Cemetery and for cutting back the trees on Watts Green.  Mr Yeomans had confirmed that he will be able to undertake the work in the second week of September.

 

32.17 5)           Location of Flood Trailer: The War Memorial Institute Committee had agreed that the flood trailer can be parked at the side of the Institute.

 

42.17. 1)          Website: No response as yet from the parish magazine article.

 

56.17 1)           Review of Public Conveniences: It was agreed that representatives of DDDC would be invited to attend the start of the June or July parish council meeting.

 

56.17 2)           Band Concert: It was confirmed that the Band Concert would be taking place on Sunday 18th June 2017.

 

56.17 3)           Parish Council Insurance: It was agreed that the insurance policy would be renewed with Aon and that the parish council would take advantage of the lower rate of £544.89 by entering into the Long Term 3-year Agreement whereby the premium would remain at £544.89 for this year and the next 2 years.

 

57.17               Items reported by Members:

 

57.17 1)           Hedge at Tithe Barn, Fennel Street: The Clerk was requested to contact the owner of Tithe Barn regarding cutting the beech hedge where it overhangs the public highway.

 

57.17 2)           The School House: The Clerk was requested to write to Mr John Griffith of the PCC  to request that the tenant of The School House cuts back the hedge where it overhangs the public highway.

 

57.17 3)           Sheepwash Bridge and Footpaths: Cllr Taft agreed to contact Phil Riley (who currently undertakes the grass mowing), asking him to look at the Sheepwash Bridge and also to undertake the footpath work, which will need to be invoiced separately.

 

57.17 4)           Container of White Liquid opposite the Conveniences: The Clerk was asked to contact the DDDC with a request for this container to be removed.

 

57.17 5)           Trinity Close: The Clerk was requested to contact Dales Housing Head Office regarding the mowing of the grass in front of the bungalows.

 

58.17               Planning Matters:

 

1) Application: Mill House – Alteration to approved plans: The parish council has no objection to this application.

 

 

 

 

 

59.17               Financial Matters

 

Bank Balances Noted:         Â

1)         Business Reserve Account:                                                           £29,020.89

Current Account:                                                                               £250.00

 

  • To approve payments:

 

  1. Jayne Taft (to be advised)                                                   £330.00
  2. Insurance Renewal                                                               £544.89
  3. West and Foster (Payroll Services)                                      £132.00
  4. Chemodex                                                                            £112.08                       Â

 

3)   to acknowledge receipt of payments:

 

a)   Bull’s Head re conveniences                                                £293.00

b)   DDDC: Parish Precept                                                   £11,620.00

c)   DDDC: Reimbursable expenditure                                   £1,020.00

d)   Dr C J & Dr K N Cooke (allotment rental)                           £10.00

e)   Mandale Memorials: memorial for Nellie Blundell    £30.00

 

60.17            Correspondence requiring action: None

 

61.17   Dates of Next Meetings: The next parish council meetings will be on the following dates:

 

Thursday 22nd June

 

Thursday 27th July: Sandra Lamb of DDDC will be attending the first part of the July meeting to discuss the issue of the future of the public conveniences.

 

Commencing at 7.30 pm in Ashford School.