Minutes June 2016

Download PDF



Clerk: Mrs A J Fox

Derwent Cottage, Calver Bridge, Calver, Hope Valley S32 3XA

Telephone: 01433 631689

Email: angelafox@btinternet.com





Present:          Cllr D Windle, Cllr R Akeroyd, Cllr R McGoverne, Cllr B Taft, Cllr V Sidery, Cllr R Spinks, Cllr T Williams, Cllr H Froggatt, Cllr J Twigg, Mrs A Fox (Clerk)


59.16               Apologies for Absence: Cllr A Hill


60.16               Declaration of Members’ Interests: None


61.16               To receive and approve requests for dispensations from members on matters in which they have a Disclosable Pecuniary Interest: None


62.16               Public Participation: Cllr Twigg reported that her current attempts to resolve the parking issues on Hill Cross had been unsuccessful, but that she would continue to pursue this.


63.16               Minutes of Annual Meeting held 26th May 2016: The minutes were proposed by Cllr Williams as a true record, seconded by Cllr Spinks and signed by the Chairman.


64.16               Confidentiality: None


65.16               Items reported by the Clerk:


32.15 9)           Parish Council Website: Now live.  The instruction manual had been circulated to all parish councillors.


110.14 2)         Damaged Antique Lamp Post: Ongoing.


32.15 6)           Roundabout: Enviroplay carried out the repairs on Monday 23rd June.  The Clerk was requested to seek a quotation for the repair of the towers and bridge.


114.15 6)         Seating in Hall Orchard: The Chairman reported that the seat kindly donated by Mr Bill Dinley will be in situ by end September.


135.15 11)       Flood Committee Meeting: To be included as an agenda item for the next meeting.


42.16 4)           Band Concert: The band concert had taken place on Sunday 5th June and it was agreed that Matlock Band would be booked for 2017.  To be included as an agenda item for the next meeting.


54.16 1)           Renewal of Insurance Policy: The insurance policy had been renewed with AON at a cost of £560.76, as opposed to the quotation of £1,086.92 received from Zurich.



66.16               Items reported by Members:


30.16 3)           Parking – Hill Cross: It was agreed that the Clerk would email the County Council to raise their awareness of the parking problems in this area.


55.16 2)           Blocked Drains: Steve Mead of DCC had arranged for the ditch to be cleared and had sent a map asking the parish council to mark the site of the broken drain so that this can be actioned also.  The map was marked accordingly for return by the Clerk.


55.16 3)           Defibrillators: The Chairman reported that Dr Jan Mundy will be compiling an article for the parish magazine.


66.16 1)           Flood Incident 10th June and Matters Arising: It was agreed action is required regarding provision of sand bags.


66.16 2)           Public Footpath Maintenance: The Chairman reported that Mr Chris Whitham had informed the parish council that he would no longer be undertaking the public footpath maintenance for this year and that he would not be undertaking the mowing next year.  The parish council acknowledged the excellent workmanship provided by Mr Whitham over the years. The Clerk was asked to place an article in the parish magazine requesting applications from suitable candidates who may wish to undertake maintenance of the public footpaths.


67.16               Planning Matters: None


68.16               Financial Matters


1)                  Bank Balances Noted:

Business Reserve Account:                                                           £28,543.45

Current Account:                                                                               £250.00


2)                  To approve payments:


  1. a) Jayne Taft £280.00
  2. b) Chemodex                                                              £100.98
  3. c) Matlock Band                                                 £270.00
  4. d) Clerk’s Salary for 3 month period £590.40
  5. e) Clerk’s Expenses for 3 month period £165.02
  6. f) HMRC (Tax on Clerk’s salary) £159.60
  7. g) Insurance Renewal – AON (already paid) £560.76
  8. h) Pigeon Tech: domain registration (already paid) £115.20


3)   to acknowledge receipt of payments:


  1. a) Bull’s Head (income from honesty box) £543.00
  2. b) HMRC (VAT Reimbursement) £513.46
  3. c) DDDC – Pedestrian Mowing Reimbursement £634.00


69.16               Date of Next Meeting: The next parish council meeting will be held on Thursday 21st July 2016 at 7.30 pm in Ashford Old School Rooms.