Minutes August 2017

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Clerk: Mrs A J Fox

Derwent Cottage, Calver Bridge, Calver, Hope Valley S32 3XA

Telephone: 01433 631689

Email: angelafox@btinternet.com





Present:Cllr D Windle, Cllr R Akeroyd, Cllr V Sidery, Cllr B Taft, Cllr T Williams,

Cllr A Hill, Cllr P Tillbrook Mrs A Fox (Clerk)


Apologies for Absence: Cllr R McGoverne, Cllr R Spinks, Cllr H Froggatt,

Cllr J Twigg,


87.17 Declaration of Members’ Interests: None


88.17 To receive and approve requests for dispensations from members on matters in which they have a Disclosable Pecuniary Interest: None


89.17 Public Participation: Cllrs Hill and Tillbrook were welcomed to the meeting and the following items were discussed:


1) Public Conveniences: It was pointed out that all public conveniences attached to a recreation area have a 0% business rate.  As the Ashford public conveniences are also attached to a recreation ground, it was felt that Ashford should also be granted a 0% business rate.  It was also noted that Sandra Lamb had given Ashford conveniences a score of 10 on her recent inspection.  It was also noted that a donation of £50 had been offered by Merseyside and West Cheshire Ramblers, which had been gratefully received.


2) Drains: It was noted that, now that autumn approaches, the drains will require cleaning.


3) Footpath on A6020: Cllr Twigg had agreed at the last meeting to action the overhanging hedge.  The Clerk was requested to contact Mr Mark Twelves of The Grange requesting that he cut the hedge alongside the A6020.


90.17  Minutes of Parish Council Meeting held 27th July 2017: The minutes were proposed by Cllr Williams as a true record, seconded by Cllr Akeroyd and signed by the Chairman.


91.17  Confidentiality: None


92.17 Items reported by the Clerk:


92.17 1) Public Conveniences: See item 89.1) above.


32.17 5) Relocation of Flood Trailer to the Institute: This will take place soon.


42.17. 1) Website: Four responses had been received to the advertisement in the Peak Advertiser.  In the first instance, it was agreed that one of the respondents would be invited to attend the first part of the September meeting.


56.17 2) Band Concert- 3rd June 2018: Matlock Band had confirmed that several of their members were unavailable on 3rd June and had enquired whether another date could be arranged, but confirmed that they would still attend on 3rd June if the parish council wish to go ahead.  The parish council agreed that they wish to hold the concert on 3rd June as originally planned.  The Clerk will informed Matlock Band accordingly.


57.17 3) Sheepwash Bridge and Footpaths: It was confirmed that Chris Whitham and Phil Riley are undertaking the footpath work.  A letter had been received from DCC stating that £430.00 had been allocated towards the cost of maintaining the footpaths, but this does not include hedge cutting or litter picking.  Cllr Terry Williams will be undertaking the masonry repairs to the Sheepwash Bridge.  Phil Riley will attend to the trees which are growing out of the wall.


69.17 3) Trees in Churchyard: It was confirmed that Earl Yeomans would be undertaking his tree work in the churchyard in second week of September.


69.17 6) Seat: Hall Orchard: This seat is owned by the parish council.  Mrs Marjorie Whittaker had placed a plaque on the seat in memory of her parents.  The Chairman reported that Barrie Marsden had inspected the seat but had been unable to offer a quotation as the seat is considered to be damaged beyond repair.  The Clerk was requested to write to Mrs Whittaker explaining the above and informing her that the parish council wish to remove this seat as it is unsafe and replace with another and enquiring whether she would be happy for the plaque to be transferred to another similar seat.


69.17 1) Base for Christmas Tree: The Clerk had contacted Cox Builders of Great Longstone to arrange a site meeting with the Chairman, but they had not made contact as yet.  The Clerk was requested to speak to them again.  Cllr Williams also agreed to obtain a quotation for the next meeting.


81.17 1) Security Fencing in Hall Orchard in connection with work at neighbouring property: The Clerk was requested to contact the agent to find out how long the fencing will be in situ and to obtain confirmation that the area will be returned to its original condition.


92.17 10) Peak Advertiser Article: Julie Bunting of the Peak Advertiser had requested information regarding the burial ground on the way to Monsal Head.   The Chairman agreed to respond as he had already undertaken a survey in this area.


92.17 11) Request to erect gazebos in Hall Orchard – 2nd September: A member of the public had requested permission to erect gazebos in Hall Orchard.  This was granted subject to the removal of litter and no barbecues on the grass or table tops.


93.17 Items reported by Members:


93.17 1) Picnic Tables in Playing Field: It was agreed that the parish council would purchase 2 picnic tables from Torne Valley at a cost of £82.50 each.  Cllr Windle agreed to supply the Clerk with details.








93.17 2) Repairs to Car Park Boundary Wall (Hall Orchard): It was established that this wall belongs to the house owners.  It was agreed that the parish council would write to the owners of the relevant properties pointing out that the wall is in a dangerous state of repair and requires repair.  Cllrs Windle and Williams agreed to supply the Clerk with a list of the properties concerned.


93.17 3) Overgrown Shrubs (Watts Green): Earl Yeomans had confirmed he would be undertaking this work in the second week of September.  The Clerk was requested to ask him to contact Cllr Windle regarding other overgrown shrubs on Watts Green.


93.17 4) Weeping Willow on River Bank: Further investigation to be carried outHall OH



94.17 Planning Matters:


1) Decision NP/DDD/0517/0544: Parkfield, Ashford Lane  – Granted subject to conditions.


95.17 Financial Matters


Bank Balances Noted:
1) Business Reserve Account:  £24,256.82

Current Account: £250.00


  • To approve payments:
  • Jayne Taft (to be advised)£370.00
  • Chemodex £78.72
  • Peak Advertiser £48.00
  • Grant Thornton (Audit) £120.00


3)   to acknowledge receipt of payments:

a)   Bull’s Head re conveniences £588.00


96.17 Correspondence:


a)  Letter from West and Foster re Merger of West and Foster with Stephen Allen & Co.

  1. b) Letter from AON re Insurance Policy


97.17   Date of Next Meeting: The next parish council meeting will be held on

Thursday 28th September at 7.30 pm in Ashford School Rooms.