Agenda March 2019

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Clerk: Mrs A J Fox

Derwent Cottage, Calver Bridge, Calver, Hope Valley S32 3XA

Telephone: 01433 631689



The next Parish Council meeting will be held on Thursday 28th March 2019

in Ashford Old School at 7.30 pm


  • Apologies for Absence: Cllr J Twigg



  • Declaration of Members’ Interests


                   Members must declare any prejudicial interest in any item included on this

               agenda on the sheet provided.


  • To receive and approve requests for dispensations from members on matters in which they have a Disclosable Pecuniary Interest



  1. Public Participation


  • Minutes of the Parish Council Meeting held 28th February 2019


              To approve the minutes of the last meeting, subject to amendment, if

deemed necessary.


  • Confidentiality


                   To consider whether any item of business should be conducted with the

public excluded.


  1. Items reported by the Clerk


  1. Conveniences: Further updates
  2. Sports Equipment for Hall Orchard: for further discussion
  3. Hedge on A6: Cllr Twigg actioning
  4. Ashford Sign: Cllr Twigg actioning
  5. Bins left on footways: Cllr Twigg arranging letter from DDC
  6. Parish Council Insurance – Flood Trailer
  7. Repairs to playground equipment: invoice awaited
  8. Christmas trees: reimbursement of £130.00 received from the War Memorial Institute
  9. Wall between Hall Orchard & The Gables
  10. Request for Memorial Bench – meeting to be arranged
  11. Parish Council Elections
  12. Unsightly Wooden Panels
  13. YNot Festival signs on A6
  14. Availability/cost of War Memorial Institute for future meetings
  15. Audit of 2018/19 accounts
  16. Increase in cost of cemetery wheeled bin from £8.00 to £8.50 per empty
  17. Playground Inspection
  18. Approval of additional inscription: Mrs Sheila Wilde




  1. Items Raised by Members:


1)   Flood Relief Channel, Highfields

2)   Roundabout in Hall Orchard.

3)   Rubbish in Cemetery

4)   Dog sign in Hall Orchard

5)   Windows in Toilet Block


  1. Planning Matters

1)   Any planning matters received before 28th March 2019


  1. Financial Matters


  1. to note bank balances as at 28th March 2019


  1. to approve payments of accounts:
  2. a)   Jayne Taft (to be advised)
  3. b)   Chemodex £101.40
  4. c)   Chemodex – outstanding invoice from 21 12 18 £15.48
  5. d)   Clerk’s Salary for 3 month period £749.90
  6. e)   Clerk’s Expenses for 3 month period £158.87
  7. f)   HMRC (tax on Clerk’s salary) £187.60
  8. g)   Any invoices received before 28th March 2019


3)   to acknowledge receipt of payments:

  1. a)   Daynes Monumental re additional inscription:

Mrs Sheila Wilde                                                                £30.00

  1. b)   Ashford War Memorial Institute: contribution to

Christmas tree                                                                 £130.00

  1. c)   Mettams re interment of ashes of the late

Mrs Jeanne Rogers                                                              £50.00

  1. d)   The Bulls Head re the conveniences                               £400.00


  1. Correspondence


1) Requiring action:

  1. a) Email from Films at 59 regarding a film location in Ashford in the Water
  2. b) Email from Mr Dan McGoverne re drains and floods
  3. c) Parish Member Appointments to the National Park Authority


2) Information:

  1. a) Letter re Walk for Parkinson’s at Calke Abbey
  2. b) Leaflet from BHIB Councils Insurance re effective tree management


  1. Next Meeting
  • Date of Annual Parish Meeting in April
  • To consider the invitation of advisors or officers of other

Bodies (e.g. District or County Council) to attend